Sec. 206(2) has made it mandatory w.e.f. 1-6-2003 for Corporate deductors and w.e.f. 1-4-2005 for Govt. deductors to furnish their TDS returns in Electronic Form (e-TDS). It is however optional for the non-corporate deductors, they can file in physical form or in electronic form.

Section 200 of the Income Tax imposes certain duties on persons deducting tax with relation to deduction of tax at source. Sub-section 3 to Section 200 was inserted by Finance Act (No. 2) of 2004 w.e.f. 1-4-2005 to include that any person deducting Tax on or after April 1, 2005 shall within the prescribed time, prepare and deliver quarterly statements for the period ending 30th June, 30th September, 31st December and 31st March in each financial year. Rule 31A is inserted w.e.f. March 30, 2005 by Income Tax (10th Amendment) Rules 2005, which is further amended by Income Tax (19th Amendment) Rules, 2005 dated June 30, 2005 laying down the procedure, the due dates of filing the quarterly statements and the authorities to whom the quarterly statements are to be submitted.

Every person, being a person responsible for deducting tax (i.e., T.D.S.) shall deliver to NSDL or their TIN-facilitation Centres quarterly statements in Form No. 24Q in respect of tax deducted on salary [i.e., u/s.192(1) and u/s. 192(1A)] and in Form No. 26Q in respect of other cases of T.D.S. and in Form No. 27Q in respect of T.D.S. on payments to non residents. The due dates of submitting the said quarterly statements are as under:—

Due dates of filing various forms for the Financial Year : 1.4.2007 to 31.3.2008 and 1.4.2008 to 31.3.2009.

* 14th June – Only in case of the payments to non-residents u/s. 193, 194E, 195, 196A(2), 196B, 196C & 196D are credited to the account of the payee on the last day of the Financial Year.

W.e.f. 1.4.2009, due dates in respect of Form no.27Q, have been made same as those of Form No. 24Q/26Q. (Amendment in Rule 37A vide CBDT Notification no.11/2009 dt.21.1.2009)

Note : All the above forms & the due dates are same for the E-TDS as well as for Paper-form TDS.

Due dates of filing various forms for the Financial Year : 1.4.2009 to 31.3.2010 (As per the recent amendment w.e.f. 1.4.2009 later postponed to 1.7.2009)

There is no change in due dates of Form No. 26QAA.

Person responsible for deducting tax at source shall quote his TAN and PAN and also quote the PAN of all persons in respect of whose income, tax has been deducted, except in cases were deductee furnishes a declaration referred to in Section 197A (i.e., F. No.15H/15G). As far as NSDL Programme is concerned, deductor can write “PANNOTAVBL” if PAN is not available or write “PANINVALID” for incorrect pan or write “PANAPPLIED” were application for PAN is made. Deductees’ PAN should not be less than 95% for 24Q form and 85% for 26Q/27EQ form of the PAN data for q.e. 31-3-2008 and onwards.

*** where (in place of were above)

REQUIRED FORMS (ON COMPUTER-IN EXCEL FORMAT)

*** Insert ‘Quarterly T.D.S. Statments’ as under :
Form No. 24Q :	Quarterly T.D.S. Statments T.D.S. for Payment of Salaries.
Form No. 26Q :	Quarterly T.D.S. Statments T.D.S. for Payment other than Salaries.
Form No. 26QAA :	Quarterly return in respect of payment of Interest not exceeding Rs.5,000/- by banks/Co-op. engaged in banking business/certain public co. to residents without deduction of tax. W.e.f. 1-6-2007 the limit increased to Rs.10,000/-.
Form No. 27Q :	Quarterly Statement of T.D.S. for payments to Non-Resident.
Form No. 27EQ :	Quarterly statement of collection of tax at source.
Form No. 27A :	Form for furnishing information with Form No. 24/26/27 (up to 31.3.2005) and *** to be filed on Computer media. (Automatic generated after validation of the details punched) #
*** and 24Q/26Q/27Q (w.e.f. 1-4-2005)
# This is not correct for NSDL software. It is to be separately prepared off-line.
Form No. 27B :	Control chart Statement–in-paper form to be filed on Computer media ***
*** for all E-TCS Return.
Form No. 49B :	Application for TAN.

Certificates of deduction of tax are to be issued in Form 16 for Salaries, and Form 16A for other Deductions. These forms are modified with effect from 25th March, 2007 to include the details of quarterly returns filed. All certificates issued after 25-3-2007 should be in new prescribed format.

Similarly form 27D for certificate of Tax collected at source should be in new format. Further the certificates issued before the return for the last quarter is filed, will have the relevant column in the certificate stating as under:”Not Available as return is yet to be filed.”

Care should be taken to date the certificate correctly.

The only thing to be furnished in physical form along with CD/ Floppy is Form No. 27A. Separate Form No. 27A is required to be No. 27A is a summary of TDS statement, which contains control totals of “Amount paid” and “Income tax deducted at source”. The control totals mentioned on Form No. 27A should match with the corresponding control totals in e-TDS statement file.

If the statements; i.e., Form No. 24Q, 26Q or 27Q are not accepted for any error, TIN-FC’s are required to give “Non Acceptance Memo” and mention the nature of defect/s.”

SCHEME

Scheme for electronic furnishing of TDS statement notified by ITD states that deductors furnishing their TDS statements in electronic form shall prepare their e-TDS statement in accordance with the file formats prescribed by ITD. Accordingly, ITD has notified file formats in which deductor shall prepare its e-TDS statement. Details of File format for e-TDS statement are more or less the same as in Form Nos. 24Q, 26Q and 27Q. These file formats can also be downloaded from http://tin.nsdl.com

CERTAIN IMPORTANT INFORMATION

I.	Related Websites:
	1.	For New TAN: New TAN can be searched on website “incometaxindia.gov.in” by feeding old TAN or Company’s name.
	2.	For downloading Form No. 24Q/26Q/27Q and instruction, log on to “tin.nsdl.com.”.
II.	If TAN number is not available, taxes cannot be paid and e-TDS statement will not be accepted.
III.	Fees to be paid as under:
	Deductee Records Fees (including Service Tax) Up to 100 records Rs. 30/- 101 to 1000 records Rs. 182/- More than 1000 records Rs. 606/-
IV.	Tin facilitation centres in Mumbai for filing e-TDS returns:-List of Facilitation Centres can be downloaded from Website: www.tin.nsdl.com.
V.	Each e-TDS statement file (Form 24Q, 26Q or 27Q) should be furnished in a separate CD/floppy along with duly filled and signed Form 27A in physical form.
VI.	Separate Form 27A in physical form should be furnished for each e-TDS statement.
VII.	Label to be affixed on CD/floppy containing details of deductor like name & address of deductor, PAN, TAN, Form No. and period to which statement pertains.
VIII.	e-TDS return file if compressed, is to be compressed using Winzip 8.1 or Zip It Fast 3.0 compression utility only.
IX.	In case of change in name or change in address, correction application need to be filed to amend record with ITD.

STEPS FOR PREPARING E-TDS RETURN WITH EFFECT FROM FEBRUARY, 2008

1. The procedure is changed w.e.f. February, 2008

2. The excel based forms have been discontinued. All the forms are in VB (Visual Basic) based format, which is very user friendly.

3. Now, all forms are to be filed using RPU —W.E.F. 13/4/2009 Version 1.7 and FVU Version 2.126 (both merged together) for any form — whether original or revised and for any quarter starting from F.Y. 2005-06.

STEPS:

1. Download the necessary files (RPU/FVU)

• JRE version SUN JRE: 1.42_03or 1.4.2_04 or IBM JRE: 1.4.1.0 should be installed in the computer.

• Download latest version of VB based files for Forms from the NSDL website –www.tin.nsdl.com

• Present version w.e.f. 13/4/2009 is e-TDS RPU Version 1.7. It will be downloaded in zip format and by default it will be downloaded in C: Drive.

But you can download it any folder by giving it the desired path.

• Double click and then “RUN” the file so as to make it unzipped.

• As a result, a folder named e-TDS RPU 1.7 will be created automatically. In this folder there are 17 files. For practical use, only RPU (S. No. 10 RPU.exe) is to be utilized.

• Double click on RPU and VB file be displayed.

2. Select the necessary Form (No. 24Q/26Q/27Q/27EQ) using the drop–box.

3. Select the type of statement (Regular/Correction) to be prepared

4. Complete all sheets- viz. Form, Challan details and Annexures (i.e., deductee details)

5. After filling up all the data in all the sheets and final saving of the input file, click on “CREATE FILE” option.

6. The file will be validated automatically and the validation results will be saved by default in the same folder, where the input file is saved.

7. In case of errors, an Error-Response file will be generated giving the error report.

8. Once this is done, the screen will display “File Validation Successful”. The valid e-file will be created, which may be copied on a floppy or CD.

9. Finally, give print command to generate Form No. 27A to be signed by the deductor and which should be submitted to the TIN-FC and then the process is over.